Microsoft Outlook AutoArchive Setup

Posted on 02. Aug, 2011 by clark in Computer Repair, Knowledgebase, Tools




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How to Turn On the AutoArchive Feature

 

Open Outlook

For Outlook 2010 Users:

  1. Click the File tab, and then click the Options tab on the File menu.
  2. Click the Advanced tab.
  3. Click AutoArchive Settings.
  4. Click to select the AutoArchive Every check box, and then type a number in the Days box to specify how frequently the AutoArchive process runs.
  5. If you want to be notified before the items are archived, click to select the Prompt Before AutoArchive check box.
  6. In the Default archive file box, type a file name for the archived items to be transferred to, or click Browse to select from a list.
  7. Click OK two times.

For Outlook 2007 and Outlook 2003 Users:

  1. On the Tools menu, click Options, and then click the Other tab.
  2. Click AutoArchive.
  3. Click to select the AutoArchive Every check box, and then specify how frequently the AutoArchive process will run by typing a number in the days box.
  4. If you want to be notified before the items are archived, click to select the Prompt Before AutoArchive check box.
  5. In the Default archive file box, type a file name for the archived items to be transferred to, or click Browse to select from a list.
  6. Click OK two times.

Now that you have turned on the AutoArchive feature, you must set the AutoArchive properties for each folder.

How to Set the AutoArchive Properties for a Folder

For Outlook 2010 Users:

Method 1:

  1. Select the folder that you want to AutoArchive.
  2. Click the Folder tab, and then click AutoArchive Settings.

Method 2:

  1. Right-click the folder that you want to AutoArchive, and then click Properties.
  2. Click the AutoArchive tab.
  3. To set the AutoArchive properties for this folder, click to select the Clean out items older than check box.
  4. To specify when the items must be automatically transferred to your archive file, type a number in the Months box.
  5. To specify a file for the archived items to be transferred to, click Move old items to.
  6. In the Move old items to box, type a file name for the archived items, or click Browse to select from a list, and then click OK.

For Outlook 2007 and Outlook 2003 Users:

  1. In the Folder List, right-click the folder that you want to AutoArchive, and then click Properties.
  2. Click the AutoArchive tab.
  3. To set the AutoArchive properties for this folder, click to select Clean out items older than.
  4. To specify when the items must be automatically transferred to your archive file, type a number in the Months box.
  5. To specify a file for the archived items to be transferred to, click Move old items to.
  6. In the Move old items to box, type a file name for the archived items, or click Browse to select from a list, and then click OK.



cox smtp server address

Posted on 11. May, 2011 by clark in Knowledgebase

cox smtp server address

Cox Business – smarthost.coxmail.com

West Coast – smtp.west.cox.net

 



Solution: Some of your appointments could not be loaded. Sync is interrupted in order to prevent data loss.

Posted on 04. May, 2011 by clark in Knowledgebase

Error: Some of your appointments could not be loaded. Sync is interrupted in order to prevent data loss

1st Run Scanpst on your outlook data file.

This issue can be resolved by taking manual action on these events. To do so, please follow the steps below:

1. Open your calendar in Microsoft Outlook.
2. Select “View by Category.” (Main Menu > View > Arrange By > Current View > By Category)
3. You’ll see a list of events (if the events are collapsed in categories, you can expand them by clicking the “+” sign). Using the icons to the left of each event, find events that have a “warning” icon (i.e. crossing swords), events that don’t have a start date or end date, or events which have an end date before the start date.
4. Double-click on each problematic event to resolve the problem or delete the problematic events.



Mail icon missing in control panel windows vista

Posted on 29. Apr, 2011 by clark in Knowledgebase

Click the start button

In the start search windows type control mlcfg32.cpl

Press enter

Or: Windows Vista 64-bit: Additional Options-> View 32-bit Control Panel Items



Problem: Outlook 2010 Autocorrect not working

Posted on 15. Mar, 2011 by clark in Computer Repair, Knowledgebase



Problem: The autocorrect is not working when composing messages in Outlook. Outlook version is 2010, however the Office version is 2007. The autocorrect in Word is functioning properly.

Solution: Locate Winword.exe in this directory:

C:\Program Files\Microsoft Office\Office12\

Copy winword.exe to the C:\Program Files\Microsoft Office\Office14




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Delete an Address from the Outlook Auto-Complete List or NK2 file

Posted on 29. Nov, 2010 by clark in Computer Repair, Knowledgebase




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To remove a name or email address from Outlook’s auto-complete list or NK2 file:

  1. Create a new email message in Outlook
  2. Type the name or address you want to remove
  3. Use the down arrow key to highlight the undesired entry
  4. Press the Del key



Remote Support – Exchange email setup

Posted on 02. Aug, 2010 by clark in Company News

Removed old exchange account in outlook email profile exchange.
Setup new backup profile Intermedia exchange.
Setup current exchange profile to login to new exchange server.
Changed Nancy’s password.
Setup exchange calendar sharing in outlook.
Remote support-
Internet provider was blocking port 25 and 1025.
Troubleshooting of sending mail (smtp) issues.
Changed smtp port to 465 in outlook options.

outlook profiles command line

Posted on 16. Jul, 2010 by clark in Knowledgebase

outlook profiles command line

outlook /profiles

Typing this into the run window will open the Choose Profile dialog box.



scanost.exe file location windows vista32

Posted on 15. Jul, 2010 by clark in Computer Repair, Knowledgebase

Microsoft Outlook 2007 scanost.exe file location windows vista32

c:\program files\microsoft office\Office12\scanost.exe



scanpst.exe file location windows vista

Posted on 15. Jul, 2010 by clark in Computer Repair, Knowledgebase

scanpst.exe file location windows vista

c:\program files\microsoft office\Office12\scanpst.exe



How to access your signature in Outlook 2007

Posted on 10. Jun, 2010 by clark in Knowledgebase

To access your signature in Outlook 2007:

Click Tools.

Click Options.

Select the Mail Format Tab.

Click the signatures button.

You can edit the signatures by highlighting the signature editing in the window provided.

Microsoft Outlook 2007 address book sorting

Posted on 04. Jan, 2010 by clark in Knowledgebase

Microsoft Outlook 2007 address book sorting

With Outlook open click on Tools at the top.
Click on account settings.
Click on the address book tab and then click on the change button.
Under the Show names as: section put a bullet in the Last, First selection.